1
Specific information
Explain whether images are for charity records, private updates, the website, printed materials, fundraising, press or named social-media channels.
Photo & video information
Respectful images, clear choices and consent.
This page explains how photographs and videos may be taken and used at Unique Abilities SEND Group activities, events and community projects.
View all policies
People come before content
Participation should never depend on agreeing to promotional photography, and individual preferences must be respected.
Consent is explained
No pressure to agree
Children’s welfare first
Choices can change
Before images are taken
Make the purpose clear.
The charity should explain what is planned, where images may appear and how people can say no before identifiable promotional images are created or published.
2
Parent or carer decisions
Obtain appropriate permission for identifiable images of children and young people, while also taking account of the child or young person’s own wishes and understanding.
3
No disadvantage
A person who does not agree to promotional photography should still be able to take part wherever this can be managed safely and reasonably.
4
Visible arrangements
Use sign-in information, photography notices, identifiers or a designated photo area where appropriate so volunteers and photographers understand the choices made.
Safe and respectful use
Protect dignity and identity.
An image can be personal information. Extra care is needed where images reveal disability, health information, location, routine or other sensitive context.
1
Appropriate content
Do not publish images that are embarrassing, demeaning, unsafe or inconsistent with the child or family’s reasonable expectations.
2
Names and identifying details
Avoid pairing a child’s full name, precise location, school, routine or sensitive details with an image unless there is a clear, agreed and safe reason.
3
Storage and access
Keep original files in approved locations with access limited to people who need them, and delete them when no longer required under the charity’s retention arrangements.
4
Partners and photographers
External photographers, venues or partners should receive clear instructions about consent, permitted uses, storage and image handover.
Changing your mind
Contact the team as soon as possible.
Consent can be withdrawn for future use where consent is the basis. The charity will stop new use and take reasonable steps to remove images it controls, but may be unable to retrieve copies already printed, shared by others or held on third-party services.
Email info@uniqueabilitiessendgroup.org.uk with enough detail to identify the image and where it appeared.
Ask about an image1
Future use
The charity should record the withdrawal and prevent planned reuse where reasonably possible.
2
Existing materials
Explain honestly where deletion or recall is not technically or practically possible.
3
Personal photography
Families taking their own images should avoid photographing or sharing other children without permission.
4
Safeguarding concerns
An image should be removed or restricted promptly where continued use may put someone at risk.
Have a photo or video concern?
Tell the team which image or recording is involved and where you saw it so the request can be reviewed promptly.