1
Lawfulness, fairness and transparency
Explain what information is used for, treat people fairly and identify an appropriate lawful basis before processing begins.
GDPR & data protection
Responsible, lawful and accountable data use.
This page explains the standards Unique Abilities SEND Group follows when handling personal information under UK data-protection law.
View all policies
Protecting personal information
Good data protection supports trust, safety and respectful relationships with children, families, volunteers, supporters and partners.
Lawful and transparent
Purpose-led collection
Accurate and proportionate
Secure and accountable
Core principles
How personal information should be handled.
The charity applies the data-protection principles throughout the information lifecycle, from collection to secure deletion.
2
Purpose limitation
Collect information for specific, explicit and legitimate purposes and do not reuse it incompatibly without proper consideration and notice.
3
Data minimisation and accuracy
Collect only what is relevant, keep it accurate where necessary and provide a way for people to correct mistakes.
4
Storage limitation, security and accountability
Keep information only as long as needed, protect it appropriately and maintain evidence of decisions, responsibilities and safeguards.
Higher-care information
Children, SEND and sensitive details.
Some activities may involve children’s information and special-category information about health, disability or support needs. These details require particular care.
1
Need-to-know access
Access should be limited to trustees, volunteers, staff or service providers who need the information for an authorised purpose.
2
Appropriate lawful conditions
Special-category information requires both a lawful basis and an additional legal condition. The charity should document these before processing.
3
Child-friendly transparency
Privacy explanations should be clear for parents, carers and, where appropriate, children and young people themselves.
4
Safeguarding comes first
Information may be shared without consent where this is necessary and lawful to protect someone from serious harm or meet safeguarding duties.
Individual rights
Requests are handled respectfully.
Data-protection rights vary according to the purpose and lawful basis. A request can be made without using special wording.
Contact info@uniqueabilitiessendgroup.org.uk with enough information to identify the relevant records. Identity may need to be confirmed before information is released.
Make a data request1
Be informed
Receive clear information about collection, purposes, lawful bases, sharing, retention and rights.
2
Access and rectify
Ask for a copy of personal information and request correction of inaccurate or incomplete information.
3
Erase, restrict or move information
These rights apply in defined circumstances and are not absolute.
4
Object and complain
Object to certain processing, including direct marketing, and raise concerns with the charity or the Information Commissioner’s Office.
Need more detail?
Read the Privacy Policy for information about the charity’s usual collection, purposes, sharing and retention.